CSJ - HR Administrative Assistant
Position Title: CSJ-HR Administrative Assistant
Reports To: Employee Operations Coordinator
Pay Grid: $17/hour
Department: Association Services
Our Culture:
YMCA of Medicine Hat strives to integrate our commitment to diversity and social inclusion in all
that we do. We believe that strong leadership is created through the sharing of diverse
experiences and perspectives. We actively seek candidates who embody these principles and
who reflect the many dimensions of the communities we serve. We are a charitable organization
that provides health and fitness opportunities, employment services, licensed childcare, and
various community programs in Medicine Hat, Redcliff, and Brooks. When you work at the YMCA,
you’ll play an important part in building strong, thriving communities while positively impacting
people’s lives. Join our team at the Y, a place where everyone belongs — including you!
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause
of strengthening communities with purpose and intentionality every day, demonstrating our
values in action.
We do the right thing.
We are caring, respectful, honest, and responsible in all that we do.
We put people first.
We believe in each other – honouring our strengths, diversity, perspectives, and passions.
We keep our promises.
We do what we say we will do.
We lead by example.
We are courageous, speaking with conviction and always willing to listen and collaborate.
What qualifications are we looking for?
At the YMCA of Medicine Hat, we strive to ensure our employees are a good fit based on their
strengths, interests, and future goals.
The successful candidate will have the following:
Canada Summer Job Grant Criteria:
• Must be between 15-30 years of age (inclusive) at the start of employment.
• Must be a Canadian citizen, permanent resident or person on whom refugee
protection has been conferred under the Immigration and Refugee Protection Act
(note: international students are not eligible. Recent immigrants are eligible if they are
Canadian Citizens or permanent residents)
• Must be legally entitled to work according to all relevant provincial legislation and
regulations.
Education/Certifications/Credentials/Professional Registration
• Certificate in Office Administration an asset
• Standard First Aid, CPR-Level C
• Evidence of a clear Police Information Check (with Vulnerable Sector Search if
applicable), within the last six months
• Valid driver’s license with a class 07 automobile insurance coverage business use (or
pleasure with occasional business use) and a minimum of $2,000,000 in liability
coverage
Knowledge & Skills
• Fluent in MS Office suite
• Exceptional communication skills
• Excellent organizational and time management skills
• Works well in a team environment but can also be self-directed.
• Results oriented.
• Attention to detail.
• Consistent and reliable
What does this role look like at the YMCA of Medicine Hat?
Reporting to the Employee Operations Coordinator, the responsibilities and duties of this role
will include but is not limited to:
Customer Service
• Reception duties, including answering the phone, responding to the doorbell, and/or
staffing a reception desk.
• When responding to the office doorbell, greet visitors professionally and courteously.
• Respond to phone calls/emails within 24 business hours.
• Interaction with volunteers, members, employees, and the public at large
YMCA Values
• Demonstrate and promote a personal understanding of and appreciation for
the mission, vision, and values of the YMCA and its programs and services.
• Demonstrates appropriate behaviors in line with our Mission, Vision and
Values as reflected in our YMCA competencies; takes a member focused
approach to increase their understanding of programs offered across the
Association.
Teamwork
• Provide administrative support as needed to the Employee Operations Coordinator
including as outlined in this job description.
• Assist with decentralized HR processes such as onboarding packages, preparing
employment contracts, job postings, etc.
• Work effectively within the HR team, contributing to its overall success by:
- Promoting the YMCA’s annual Strong Kids Campaign
- Promoting and/or attending YMCA events
- Contributing to a positive and healthy workplace culture
- Other duties to assist the team, as assigned.
Interpersonal/Communication Skills
• Communicate effectively with coworkers, supervisors, managers, and the senior
leadership team.
• Ensure workplace conflicts are resolved quickly, following YMCA policies and
procedures.
Quality of Work
Administrative duties:
• Use of Adobe to make various PDFs, gain electronic signatures, etc.
• Assist with document formatting, as needed.
• Digital and paper filing, with ongoing maintenance of filing systems
• Database creation and/or data entry
• Light office cleaning and organization of area
Compliance with Legislation and YMCA Policies and Procedures
• Adherence to the following at all times:
• YMCA Child Protection and Operational Policies and Procedures
• Public health and safety regulations
• Occupational Health and Safety
SAM Standards
• Achieve all quality standards and targets established under YMCA best practices and
the YMCA’s SAM 2.1 program.
• General cleaning as required around the facility.
• Ensuring all staff are aware of SAM 2.1 standards, and work with them to create a
culture of excellence in adherence to guidelines and expectations outlined by the SAM
2.1 manual.
Work Environment and Physical Demands
• Shared office space, located on the main floor.
• Stairs to the basement, as needed to access storage, additional washrooms, and staff
room.
• Sitting at a desk and using a computer for most of the day
• From time to time, may need to lift boxes of files weighing up to 20 lbs.
• May be exposed to all weather conditions when walking outside to/from vehicle.
Please Apply:
With a cover letter, resume, and 3 references (email addresses and phone numbers) who can
attest to your character and previous work and/or volunteer performance.
Please send application packages to:
Alaina Snider
Employee Operations Coordinator
YMCA of Medicine Hat
525 2nd Street SE